Add Steering Group Meeting minutes from July 10th 2025 (#1748)

* Add Steering Group Meeting minutes from July 10th 2025

* Fix typo

Author: eduardo-rodrigues

organization/_posts/2025/2025-07-10-steering.md

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+---
+title: "HSF Steering Group Meeting, 10 July 2025"
+layout: plain_toc
+---
+
+## Attending
+
+Present/Contributing: Eduardo Rodrigues, Stefan Roiser, Johannes Elmsheuser, Claire Antel, Graeme A Stewart, Torre Wenaus, Liz Sexton-Kennedy, Michel Villanueva, Michel Jouvin, Mark Neubauer
+
+Apologies: Caterina Doglioni
+
+## News
+
+### EPPSU Paper
+
+Submission to EPJ C is done. (This will be published as an editorial article, with no changes to the content.)
+
+There were some comments about the use of acronyms, which we should define more clearly (or add a glossary), plus a few other technical points. We think these are easy to address - Michel will take a first pass.
+
+Content was generally praised!
+
+### Domain Name
+
+IJClab took over the `hepsoftwarefoundation.org` domain.
+
+This is effectively "infinite" as the lab manages many domain names like this.
+
+ACTION: Michel to have a contact at the lab and pass this on.
+
+## Advisory Group Follow-ups
+
+### Advertising the HSF
+
+There is an action on Paul and Graeme to follow up w.r.t. advertising the HSF within the collaborations/communities.
+
+We need to draft a text that we can suggest things (still TODO).
+We thought it would be good to target the new intake of students in the Autumn.
+
+## HSF Funding Opportunities and Collaboration
+
+Ongoing investigations of a more formal MoU and independent status. Unfortunately, no progress since the last meeting.
+
+- Still general interest in becoming some sort of association?
+
+- Caterina: the same "introspective" discussion is ongoing in EuCAIF (where the HSF is brought as an example of a very useful organisation!). Personally, I'd start with trying to understand why we want to become a more formal collaboration and what we'd get if we changed from the current do-ocracy / volunteer model. Maybe we start a brainstorming document? 
+
+Change of CERN directorate mean that it would be difficult to make progress until next year.
+
+## Project Affiliation
+
+An update has been informally proposed for now:
+
+> A simple “HSF Affiliated Project” badge, that says the project fulfils the Best Practice guidelines here: <https://hepsoftwarefoundation.org/projects/guidelines.html> and in particular the 9 general guidelines (not the 2 optional ones !). 
+
+> There seemed to be support for the idea of having more nuanced badges, for having extra user support etc. - maybe we should just start with “implements best practice”, which should be relatively quick.
+
+We also propose to work with the experiments to compile a list of the software packages that are used.
+
+We decided we should make the criteria more flexible and Graeme had a stab at it: <https://github.com/HSF/hsf.
+github.io/pull/1746>
+  - Bronze/silver/gold levels replaced by a single affiliation badge. 
+
+ACTION: review and post online asap the new guidelines.
+
+- "Reviews" in progress:
+  - NNPDF
+  - Should re-start discussions with DIRAC
+  - Any other?
+      - Positive indications from ACTS, need to ping them to see if they would like to proceed (once simplified scheme is in place); Graeme will do, with Caterina in CC.
+
+## HSF representation
+
+- We are regularly asked to present or attend events
+  - See list of presentations at <https://hepsoftwarefoundation.org/organization/presentations.html>
+  - ACTION: please add anything which is missing
+- Most recent invitation is for attendance of the [Nov. 2025 ROOT Users workshop](https://cern.ch/root2025).
+- These matters are important. How to ensure we have time and budget for it?
+
+## WLCG Management Board community software liaison
+
+- The HSF has been having a community software liaison role since a few years
+  - Details of WLCG MB: <https://wlcg.web.cern.ch/collaboration/management/management-board/members>
+- Eduardo's 2-year term ends in August 2025.
+- Need a replacement from September on
+  - I will attend/report at the September meeting since (1) just after the Summer break, (2) ensure continuity, (3) anyway an RRB report for the past 6 months is due in September
+- Proposal for endorsement: Stefan Roiser (CERN) suggested as new liaison for 2 years. There was broad and unanimous support for Stefan to take this role - thank you Stefan!
+
+## SG Composition
+
+If you know of someone who is active in community work and shares the HSF's goals consider inviting them to be on the SG.
+
+## HSF/WLCG Workshop
+
+Additional post-mortem points?
+
+Should we have a particular focus on *Software Sustainability*? It is a popular and very relevant topic, with lots of cross-experiment potential. Would it be useful if the HSF were to solicit a mandate from WLCG for this task? It would need to then be expressed as a concrete time-bound task.
+
+Updates from CD on green/sustainable software: 
+- summer student started working on list of "green software" resources, we will attempt a pull request when ready (a few weeks to go before that happens)
+- EuCAIF Green&Sustainable WG (kick-off: <https://indico.cern.ch/event/1547268/>) would like to propose some joint seminar topics on FAIR and green AI - will get in touch with seminar organisers 
+- EVERSE will organise a RSQKit training in the Wednesday seminar slot in November, discussions to start in September
+
+Action: 
+- Eduardo and Graeme will have a coffee/tea with Simone/WLCG.
+    - Done, mandate is clear and forum will start in September (or July 30th? agreed with WLCG earlier on, but probably too early).
+- Caterina will have a PR at some point with resources.
+    - Not yet done, see above.
+- Caterina will get back to Eleonora Parisi (training organiser) to set up a joint webinar with the compute and accelerator forum.
+    - Done, see above.
+
+- Have in mind the next Sustainability workshop at the end of this year. Can the HSF contribute in some way?
+
+## AOB
+
+### Coordination Meetings
+
+As ever... [Chairing sign up document](https://docs.google.com/spreadsheets/d/1Z1Z4payCpieOLiVFcC6y9j-KCj71u6xX232LHUgIHfI/edit).
+
+- Every SG member should really be doing 1+ of these in 1 year, which isn't that much after all. Expect a ping at some point if you've been shy ... ;-)
+
+### C&AF and Seminars
+
+- Need to progress on properly co-organising these.
+- Who takes the lead?
+- From CD/GS/ER chat on WLCG environmental sustainability forum: are there any objections to moving seminars, compute & accelerator forum, and WLCG environmental sustainability forum into the same category? 
+    - Potential category “Joint HSF, WLCG and Compute & Accelerator Forum events” here https://indico.cern.ch/category/11728/ (owned by Stefan?)
+        - Agreed to make a move towards CERN/Seminars.
+
+### Next Meeting
+
+Not before September. Enjoy the Summer break :)!